Accounting Clerk

 

TO APPLY:

• Candidates must apply on the Town's Website: https://www.essex.ca/en/town-hall/employment.aspx
• Candidates who did not apply via the Town's website will not be considered for the position.

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• Candidates must have at minimum successfully completed at 3 year post secondary program in accounting.

Position Title: Accounting Clerk

Summary:

Reporting to the Assistant Manager, Finance, this position provides support in a variety of accounting functions within the Finance Department, including data entry related to accounts payable, accounts receivable and payroll. Additionally, this position provides support to tax clerks as required and performs monthly account reconciliations as assigned.

Position Roles and Responsibilities:

A. Miscellaneous Accounts Receivable

• Enter, validate and reconcile miscellaneous accounts receivable invoices
• Maintain the filing system for miscellaneous accounts receivable invoices and supporting documentation
• Process donations and reconcile for purposes of issuing year-end tax receipts
• Provide support to tax clerks in processing payments related to miscellaneous accounts receivable

B. Bank and Reserves

• Completion of the bank reconciliations
• Prepare monthly interest journal entries for the reserves
• Reconcile the reserve bank balances to the continuity schedule
• Prepare the monthly bank payments report for Council

C. Taxation

• In the absence of the tax clerks, provide coverage for the receipting of payments related to taxes and miscellaneous accounts receivable
• Receipt and reconcile mortgage company tax payments
• Process post-dated cheques for tax payments
• Post and balance penalty and tax payable
• Maintain penalty exempt forms
• Balance write-offs and supplementary taxes
• Balance the garbage rebate for vacant properties
• Assist tax clerks in data entry related to taxes (processing of post-dated cheques, payments from mortgage companies, title changes, etcetera.) as required (approximately 1 day per week)
• Assist the Tax Coordinator in preparing paperwork for tax registrations, preparing arrears letters, and etcetera.

D. Miscellaneous Duties and Responsibilities

• Prepare monthly and year end account reconciliations as assigned
• Assist with accounts payable functions (as required)
• Act as back up for Payroll & Benefits Coordinator
• Other duties as assigned

Working Conditions

• 35 hours per week
• Manual dexterity required to operate computer
• Interacts with employees and management
• Required to work under strict deadlines
• Sitting, standing, walking
• Occasional overtime, may be required with compensation in accordance with the current Collective Bargaining Agreement
• Some travel may be required

Skill Requirements

• Minimum one (1) year of previous experience performing general accounting functions, including accounts payable, accounts receivable and/or payroll
• Minimum completion of a post-secondary three (3) year diploma in accounting
• Knowledge of computerized accounting systems and ancillary software such as Microsoft Word and Excel
• Ability and willingness to work within and to meet tight deadlines
• Ability to deal with customers and suppliers in a professional manner

Job Types: Full-time, Permanent

Salary: $25.60-$33.74 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Application question(s):

• Did you complete a 3 year (or greater) post-secondary program in Accounting?

Experience:

• Accounting: 1 year (required)

Work Location: In person

Application deadline: 2023-07-27

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