office administrative assistant

 

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

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Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan and control budget and expenditures
• Manage contracts
• Oversee payroll administration
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Personal suitability

• Ability to multitask
• Organized
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week

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